If you are planning to rent a tent for your event there are some things you need to think about before making yourtent rentals decision. These days, tent rentals are not merely a venue for your event they are your event. So here are some things you should know first.
You will need to know as much as possible about the style of tent you want to rent. Pole tents, canopy tents and clearspan tents are the most popular tent rentals for large events. In making your decision you will need to consider how much space you need. Pole tents will need extra room for ropes and stakes. What size will you need? Consider the amount of guests you will invite.
At the same time, you need to consider the site where you will be hosting your event. Make sure that the site is suitable. Your tent rentals company can conduct a site survey for you. You will need to know the locations of all underground utilities and sprinkler systems. If you are renting space in a park, you can ask the groundskeeper. If you own the space, call for a grounds survey from your city. You will need to allow about two days for the lines to be located. Also make sure there are no obstructions overhead such as trees and power lines. It will be expensive to move the tent after it’s set up, so be sure you know where you want it.
The tent can be set up on any kind of surface; it does not have to be grass. Tent rentals can be installed over asphalt, concrete, clay or sand and even above a swimming pool. However, if there are any holes or other damage done to the landscaping, be sure you know how the damage will be repaired afterwards, and who will be responsible for that cost.
Get an estimate from the tent rentals company before you begin, but expect that estimate to grow and change after plans begin to come together. You should also expect to pay a 50% deposit when you secure the tent rental. Understand the cancellation policy that you agree to. Look into the amount of time the tent rentals company will need to set up and tear down the tent. Plan your caterers and other staff around that.
Tent rentals companies rent more than just tents. You will probably be able to fill most of your event’s needs from one location. They can provide the tables, chairs, linens, dinnerware, flatware and stemware in a variety of styles. You will also be able to get stages, bars, air conditioners, heaters and decorations.
It is helpful to have the basic information on hand before you contact your tent rentals company, but once you have found the right one, you can relax, knowing that the big part of the work is over.
